Nexux in 60 seconds

What it looks like for each role

Real product interfaces. From the chair's dashboard to the decisions registry — each screen is responsible for its stage of the corporate process.

Chair dashboardUpcoming meetings, quorum, overdue tasks, urgent items — on a single screen

Meetings & agenda11-stage lifecycle of each item from initiative to archive, with automatic completeness checks

Meeting BookUnified meeting card: agenda, voting, decisions, tasks — all in one place

Decisions registry in Nexux (dark theme)

Decisions registry & execution controlFull decisions history, task statuses, overdue auto-escalation, audit log

Market difference

Not a board calendar. Not a file storage. Not another DMS.

Ask yourself: how much time does your secretary spend assembling one Board Pack? How many versions of one decision circulate over email?

Generic solutions help schedule meetings and share files. Nexux runs the entire corporate process — from routing a proposal to storing the lifecycle in a secure archive.

✕ Before Nexux

Word → Excel → Email → Telegram → paper signatures → manual protocol → tasks in chats → loss of control

Different file versions among board members
Manual quorum and vote counting
Protocol takes 3–7 days after the meeting
Tasks lost in chats and folders
No evidence-grade audit trail for regulator
Conflicts of interest found by accident

✓ With Nexux

Single process → single rules → single version → legal fixation → execution control → corporate memory

Rules Engine auto-routes each item
Auto-completeness check before agenda inclusion
Protocol draft ready within minutes after meeting
Task registry with auto-escalation on overdue
Immutable audit trail with e-signatures and timestamps
Conflict-of-interest check before voting

Expert opinion — corporate law

What people who work with supervisory boards daily say

YK

"The work of a corporate secretary and lawyers serving the supervisory board is endless version control, manual compliance checks with internal regulations, and endless Excel spreadsheets. A system that automatically tracks the full lifecycle of an issue from initiative to archive removes 70% of routine work and — most importantly — eliminates typical legal errors: invalid quorum, competence oversights, forgotten conflict-of-interest declarations. Nexux does what a bank lawyer always had to do manually — structurally, reproducibly, with a full evidence base for the regulator."

Yuliya Khaliulina

Chief Counsel, Mastercard in Central Asia

Legal consulting for implementation — by Nexux team

Nexux deployment is accompanied by legal expertise that translates internal regulations of the organization into executable system rules:

Audit of charter, board bylaws, committee regulations, revision commission rules
Development / update of internal regulations for board and committees
Translating rules into Rules Engine config: quorum, majority, competence, routes
Preparing templates for protocols, decisions, tasks with legal review of wording
Drafting policies on conflict of interest, affiliated parties, major transactions
Regulatory compliance matrix — mapping Nexux processes to applicable laws
Legal support for the pilot period and first meetings in the system

Central process

How a decision flows through Nexux

11 stages from initiative to archive. Each is a managed process with rules, owners, and legal fixation.

01

Item initiation

Initiator creates a card: topic, rationale, draft decision, type, urgency, expected result, review body, related transactions and persons, documents, co-executors.

02

Routing (Rules Engine)

System determines: committee competence, need for opinion, board eligibility, legal/risk/compliance signoffs, major-transaction flags, affiliation, voting type, quorum, majority.

03

Committee review

Committee receives materials, requests documents, discusses the draft, records comments, and issues an opinion with recommendation: approve / rework / reject / postpone.

04

Agenda formation

Corporate secretary drafts the agenda: items, order, speakers, duration, materials, Board Pack readiness, review deadlines. Chair approves or returns.

05

Meeting preparation

Notifications
Delivery & read tracking
Attendance confirmations
Calendar event + ICS (iCal/Google)
Video conference link
Registration sheet
Preliminary quorum
Block outdated materials
Personal watermarks

06

Meeting conduct

Chair and secretary see in real time: attendance, participation format, current quorum, open item, speaker, materials, comments, declared conflicts, excluded members, draft decision, voting results.

07

Voting

Open
Secret
Roll-call
Absentee
Mixed
Per item
Qualified majority
Unanimous
Written opinions

08

Protocol generation

Nexux composes the draft protocol from structured meeting events. The document is reviewed, e-signed, and moved to immutable status.

09

Decisions & tasks

Each decision can auto-spawn tasks with owner, co-executors, deadlines, milestones, expected result, evidence documents, controller, and criticality.

10

Execution control

Deadline reminders
Risk warnings
Escalation owner→manager→chair
Report requests
Return for rework
Extensions with justification only
Repeat-violation tracking
Chair summary
Discipline report

11

Closure & archive

Final status: executed / partial / cancelled / superseded / obsolete / overdue / continuous control. Full history in decisions registry.

Committees

Every committee follows its own regulations —
inside a single platform

A committee does not duplicate the supervisory board — it prepares quality and grounded decisions for it.

Base committees

Audit Committee
Risk Management Committee
Nomination & Remuneration Committee
Strategy Committee
IT & Digitalization
Credit / Investment
Corporate Governance
ESG & Sustainability
Other committees

Pains Nexux solves

When governance is built on emails,
risks become systemic

Can the chair answer in 30 seconds: "Which of the board's decisions are currently overdue, and why?"

For the board chair

No single view of prior decision execution
Hard to assess quality of pre-meeting material preparation
Items come to the board without committee review
Overdue tasks not easily visible
No history of decision wording changes

For the corporate secretary

Documents assembled from dozens of emails and messengers
Different participants work with different file versions
Notification deadlines, quorum, results calculated manually
Protocol takes days instead of hours to prepare
Signatures and approvals collected manually
Decisions history stored in fragments

For board members

Materials arrive late and without a single structure
Hard to find prior decisions on similar issues
Comments lost in email or messengers
Voting and dissent not sufficiently legally protected
No personal "my decisions" and "my tasks" lists

For compliance & legal

Conflicts of interest identified manually — if at all
Affiliation checked across multiple sources
Hard to prove who accessed which materials to the regulator
Hard to reconstruct decision rationale a year later
No unified evidence-grade audit trail for regulator reviews

For management & executors

Tasks worded vaguely, without clear criteria
Deadlines and owners changed without justification
Execution documents remain in email, not in the system
No unified mechanism for result acceptance and KPI assessment

Meeting formats

Nexux supports all meeting formats prescribed by governance practice

In-person

Registration, quorum, discussion, voting per item, protocol.

Video conference

Integration with Google Meet, Zoom, Microsoft Teams. Recording, transcription, chat.

Mixed

Part of participants — in the room, part — via video conference. Unified registration and voting.

Absentee

Voting by e-ballots with e-signature. Deadline control, auto-close, protocol.

Urgent

Short-notice format with justification of urgency, notification of all members, express voting.

Absentee poll

Poll of members' opinions on the item before official consideration.

Agenda preparation

Only issues ready for discussion make it to the agenda

How many meetings had to be interrupted because the item "was not properly worked out"?

In Nexux, an item cannot be added to the agenda without passing an automatic completeness check. This eliminates the majority of "off-target" board time.

Automatic readiness check

Materials package complete
Committee opinion received
Legal service comments
Risk service assessment
Compliance verified
CI declarations updated
Draft decision formulated
Voting type set
Quorum calculated with recusals

Automatic notifications

Meeting notice with deadlines
Agenda with materials
Personal reminders
Read/download tracking
Escalation to those who haven't read
Calendar sync (iCal/Google/Outlook)

Voting

All voting formats — with a legally sufficient audit trail

Open

Vote of each member visible in real time. Result recorded by name in the protocol.

Secret

Cryptographic separation of ballot and voter. Only totals visible.

Roll-call

Sequential poll of participants with logging of order and time.

Absentee

E-ballots with e-signature, deadline control, auto-close.

Qualified majority

2/3, 3/4 or unanimous — depending on item type in Rules Engine.

Written opinion

Member can attach a written dissenting opinion signed with e-signature.

Automatic exclusion from voting on conflict of interest, quorum recomputation, results recording — everything by Rules Engine rules configured for the specific organization.

Conflict of interest

Conflict is identified before voting,
not after the regulator asks

Capabilities

Governing bodies members registry
Shareholders and beneficiaries registry
Related and affiliated parties registry
Individual/legal entity relationships
Interest declarations with regular confirmation
Counterparty and transaction party checks
Auto-warning when item added to agenda
Mandatory conflict disclosure
Self-recusal / forced exclusion
Automatic quorum recomputation
Basis recorded in protocol
Full evidence history preserved

Live scenario

Meeting HC-2026-08 · item 3

1. Transaction with "Toshkent-Stroy" added

2. Participant & counterparty check auto

3. Relationship found: Ivanov I.I. — founder warning

4. Disclosure request sent

5. Compliance confirmed the conflict confirmed

6. Ivanov I.I. excluded from voting excluded

7. Quorum recomputed 7 → 6

8. Info written to protocol ✓

Audit trail: full trail for the regulator

Special control

Nexux helps determine not only HOW to vote,
but WHO is entitled to make the decision

Major transactions, related-party transactions and items under special control require not a generic process but a specific check: does this fit this body's competence, what quorum is required, which approvals are mandatory, who should be recused.

Transaction card data

Type, amount, currency
Counterparty, subject
Asset value and percentage ratio
Related transactions
Affiliated and interested parties
Finance/legal/risk opinions
Independent valuation

Automatically determined

Recommended decision body
Required quorum and majority
Mandatory approvals
Related decisions history
Disclosure level

Thresholds, competences and rules are stored in a configurable Rules Engine and depend on organization type, charter, internal documents and current applicable law.

Core value

Making a decision is not enough.
The main thing is to ensure its execution.

Decisions registry, task cards, automatic deadline control, escalations, and management analytics — the heart of Nexux.

Of your board decisions in the last 12 months — how many were executed fully, on time, with documented results?

Decisions registry

Unique number
Adopting body
Meeting & item
Final wording
Effective date
Status & documents
Related tasks
Previous/next revision

Task card

Wording
Owner & co-executors
Controller
Deadline & milestones
KPI / expected result
Evidence documents
Change history

Automatic control

Deadline reminders
Risk warnings
Escalation chain
Report requests
Return for rework
Justified extensions only
Chair summary

87%

Executed decisions

12

Overdue tasks

18 d

Avg execution

4

Continuous control

AI + structured data

The protocol isn't written from scratch —
it's assembled by the system

How many days does final protocol approval take after the meeting?

In most organizations — 3 to 10 days, with multiple rounds of edits in Word and calls to every board member. In Nexux, the draft protocol is ready within minutes after the meeting, and the final version — within hours.

Nexux uses meeting data

Date, time and format
Participants and invitees
Quorum presence
Agenda and speakers
Materials
Declared conflicts of interest
Voting results (by name)
Adopted wording
Dissenting opinions
Tasks
Audio and video recording

AI functions (local, on-premise)

Local transcription (no data egress)
Speaker diarization
Discussion draft
Decisions extraction
Tasks extraction
Discussion / draft mismatch detection
Revision comparison
Search for similar past decisions
Meeting summary for absentees

AI prepares the draft. The legally binding document is approved by authorized persons. No AI output is published in the protocol without manual review.

Documents generated by the system

Protocol
Extract from protocol
Decision
Ballot
Registration sheet
Voting sheet
Dissenting opinion
Task
Committee opinion
Execution report
Item brief
Meeting archive package

Unified corporate memory

All organization's decisions —
in a connected, analyzable registry

When a similar issue comes to the board in 3 years — can you pull up the previous decision, its rationale, tasks and execution results in 30 seconds?

Nexux archive is not a folder of PDFs. It's a structured graph of corporate events where every node is linked to the source item, meeting, voting, tasks and subsequent decisions.

One decision — connection map

Item

→

Committee

→

Meeting

→

Voting

→

Decision

→

Tasks

→

Execution

→

Documents

→

Subsequent decisions

What you can find in 30 seconds:

All decisions on counterparty "Toshkent-Stroy"

All audit committee decisions for 2025

Decisions with participation of a recused member

All major transactions > 15% of assets

Unfulfilled tasks over 12 months

Cancelled and revised decisions

Capabilities by role

Each role sees only what's needed for their work. The secretary isn't distracted by security settings; a board member doesn't drown in admin.

Board chair

Approve agenda
Item readiness control
Run the meeting
View quorum
Start voting
Decisions control
Execution dashboard
Escalations and critical risks

Board member

Personal cabinet
Calendar + iCal/Google sync
Materials
Notes and questions for speakers
Voting
Dissenting opinion
Conflict disclosure
Own voting history

Corporate secretary

Annual plan
Agendas and notifications
Board Pack
Registration and quorum
Protocol and signatures
Decisions registry
Document flow control

Committee chair / secretary

Meeting preparation
Item review
Recommendation drafting
Transfer materials to the board
Committee decisions control
Activity report

Item initiator

Item submission
Materials upload
Approvals tracking
Response to comments
Draft refinement
Receiving extract and tasks

Compliance / legal

Competence checks
Conflict of interest
Affiliation
Transactions
Voting requirements
Legal opinions
Audit trail access

Task executor

Personal task list
Deadlines and milestones
Evidence upload
Extension request
Report and closure

State representative

Personal cabinet
Meeting materials
Veto application
Veto history
Major transactions under review

System administrator

Users and roles
AD/LDAP sync
Committees and compositions
Company settings
Audit log
Rules Engine
Integrations

Rules Engine and directories

Nexux adapts to the charter
and corporate model of the organization

Changing internal regulations shouldn't require rewriting the system. Most rules are changed by the administrator through the UI — no developer, no release.

Organizational

Organizations
Branches
Departments
Positions
Employees
Governing bodies
Committees
Compositions and terms
Chairs and secretaries
Invited persons

Corporate

Item types
Decision categories
Meeting types
Voting types
Urgency grounds
Postponement reasons
Decision statuses
Task statuses
Document types
Transaction types
Conflict types

Control

Criticality levels
Deadlines by type
Reminder rules
Escalation routes
Extension reasons
Evidence types
Acceptance criteria
Controlling bodies

Compliance

Affiliated parties
Related parties
Counterparties
Shareholders and beneficiaries
Interest declarations
Restrictions
Regulatory grounds
Vote exclusion rules

Document templates

Agenda
Notification
Board Pack
Committee opinion
Draft decision
Protocol and extract
Ballot
Task
Execution report
Dissenting opinion

Configurable rules

Quorum
Majority
Unanimity
Body competence
Mandatory approvals
Mandatory documents
Notice deadlines
Item periodicity
Processing routes
Escalation rules

Dashboards and management analytics

The chair sees not documents,
but the state of corporate governance

Management metrics, not "secretary's Word report". Real time, with drill-down to a specific decision or task.

Chair cabinet

Dashboard · Today 22.07.2026

Overdue decisions4

Items not ready for inclusion2

Meeting tomorrow, 14:00HC-2026-08

Conflict of interest detectedIvanov I.I.

Documents to sign3

Execution discipline87%

Meeting agenda

HC-2026-08 · 23.07.2026 · Regulations approved

1. Strategy approvalready

2. Audit committee reportready

3. Major transaction (18% assets)CI check

4. HR itemnot ready

5. Otherreserve

Active voting

Item 3 · Transaction with "T-Stroy" LLC

Typeopen

Required majority2/3

Excluded (CI)1

For6

Against1

Abstain1

Task control

Tasks registry · status dynamics

Develop AML regulationin progress

SIEM integration deploymentrisk

Credit portfolio reportin work

IT security auditdone

Board work analytics

Number of meetings / attendance
Average meeting duration
Share of items returned for rework
Materials submission time before meeting
Committee activity
Annual board plan execution
Share of absentee vs in-person decisions
Number of dissenting opinions
Quality of decision execution
Dynamics by year / quarter

Committee analytics

Number of items reviewed
Recommendations issued (approve / rework / reject)
Share of items adopted by the board per recommendation
Average opinion preparation time
Unfulfilled decisions initiated by the committee
Meeting regularity vs required
Committee work plan execution

Security & legal

Corporate decisions protected at every stage

Infrastructure

On-premise or private cloud
Isolated perimeter
RBAC + ABAC access control
Per-body, per-meeting, per-item access
Encryption (AES-256-GCM, TLS 1.3)
Personal watermarks
View & download logs
MFA (TOTP)
LDAP / AD integration
SIEM integration
Backups
Immutable audit trail

E-signing (E-IMZO)

Protocol signing
Decision signing
Ballot signing
Dissent signing
Opinion signing
Cert validation
Timestamps (RFC 3161)
Long-term validation (LTV)

Compliance

Governance rules built into system processes

Requirement	Implementation in Nexux
Regular board work	Annual calendar and periodicity control
Committee operations	Separate processes, agendas, opinions, reports
Accountability	Decisions → tasks → owners → deadlines → evidence
Conflict of interest	Disclosure, checks, recusal, quorum recomputation
Decision transparency	History of materials, votes, revisions
Execution control	Task registry, escalations, reporting
Information protection	On-premise, RBAC+ABAC, encryption, access log
Legal fixation	E-signature, timestamps, immutable audit trail

Nexux supports configuring processes in accordance with applicable regulations, the organization's charter, and internal documents. A tailored compliance matrix is provided during the demo and discovery phase.

Scenarios

How Nexux works on real tasks

Strategy approval

Initiator → strategy committee → comments → recommendation → board → voting → decision → strategic tasks for management → quarterly KPI control.

Major / related-party transaction

Transaction card → auto-check of relationships → finance/legal/risk opinions → conflict detection → participant exclusion → quorum recomputation → voting → protocol → transaction terms control.

Internal audit report

Report → audit committee → violations → recommendations → board decision → tasks for management on remediation → item-by-item remediation control.

Urgent absentee decision

Item → urgency justification → materials distribution → e-signed ballots → vote control → auto-close → protocol signing → tasks.

Problem asset control

Risk committee → portfolio analysis → recommendations → board decision → action program → owner assignment → regular metrics control.

Annual CI declarations update

Auto-request to all board and committee members → e-signed declarations → cross-check with current transactions → new conflicts detection → compliance notification.

Deployment

From discovery to production

1

Discovery

Governance structure, charter, internal regulations, meeting types, quorum rules, item routing, document templates, integrations.

1–2 weekslegal expertise

2

Configuration

Directories, roles, committees, templates, business rules, routes, permissions.

2–4 weeks

3

Integrations

AD/LDAP, E-IMZO, video conferencing, DMS, HR, ERP, portal, SIEM, mail & calendar.

parallel

4

Pilot

One committee, one board meeting, selected item types — full cycle under real conditions.

4–6 weeks

5

Training

Chair, board members, corporate secretary, committee secretaries, initiators, executors, admins.

role-based

6

Go-live

Directory migration, archive import, regulation rollout, SLA support, analytics evolution.

go-live

Show us your current process —
we'll demonstrate it in Nexux

During the demo we can walk through one real scenario from your organization.

Supervisory Board. Committees.Decisions. Execution.In one system.

What it looks like for each role

Not a board calendar. Not a file storage. Not another DMS.

✕ Before Nexux

✓ With Nexux

What people who work with supervisory boards daily say

Legal consulting for implementation — by Nexux team

How a decision flows through Nexux

Item initiation

Routing (Rules Engine)

Committee review

Agenda formation

Meeting preparation

Meeting conduct

Voting

Protocol generation

Decisions & tasks

Execution control

Closure & archive

Every committee follows its own regulations —inside a single platform

Base committees

When governance is built on emails,risks become systemic

For the board chair

For the corporate secretary

For board members

For compliance & legal

For management & executors

Nexux supports all meeting formats prescribed by governance practice

In-person

Video conference

Mixed

Absentee

Urgent

Absentee poll

Only issues ready for discussion make it to the agenda

Automatic readiness check

Automatic notifications

All voting formats — with a legally sufficient audit trail

Open

Secret

Roll-call

Absentee

Qualified majority

Written opinion

Conflict is identified before voting,not after the regulator asks

Capabilities

Live scenario

Nexux helps determine not only HOW to vote,but WHO is entitled to make the decision

Transaction card data

Automatically determined

Making a decision is not enough.The main thing is to ensure its execution.

Decisions registry

Task card

Automatic control

The protocol isn't written from scratch —it's assembled by the system

Nexux uses meeting data

AI functions (local, on-premise)

Documents generated by the system

All organization's decisions —in a connected, analyzable registry

What you can find in 30 seconds:

Capabilities by role

Board chair

Board member

Corporate secretary

Committee chair / secretary

Item initiator

Compliance / legal

Task executor

State representative

System administrator

Nexux adapts to the charterand corporate model of the organization

Organizational

Corporate

Control

Compliance

Document templates

Configurable rules

The chair sees not documents,but the state of corporate governance

Chair cabinet

Meeting agenda

Supervisory Board. Committees.
Decisions. Execution.
In one system.

Every committee follows its own regulations —
inside a single platform

When governance is built on emails,
risks become systemic

Conflict is identified before voting,
not after the regulator asks

Nexux helps determine not only HOW to vote,
but WHO is entitled to make the decision

Making a decision is not enough.
The main thing is to ensure its execution.

The protocol isn't written from scratch —
it's assembled by the system

All organization's decisions —
in a connected, analyzable registry

Nexux adapts to the charter
and corporate model of the organization

The chair sees not documents,
but the state of corporate governance

Show us your current process —
we'll demonstrate it in Nexux